Benefit Plan Administrative Services (BPAS)/VEBA HRA

What is BPAS?

BPAS stands for Benefit Plans Administrative Services. BPAS was hired by the Trust to administer your health reimbursement account (HRA), which you can use to cover qualified, out-of-pocket medical expenses for you and your eligible dependents.

View your HRA account 

VEBA-BPAS Guide-Cover

How does it work?

Your HRA account, which you may know as a VEBA or VEBA HRA, is funded by your employer. Every month, BPAS makes a deposit to your VEBA account on behalf of your employer. BPAS is responsible for handling all your claims, including medical, vision, prescription, and dental. After you have seen a provider and paid the bill, you can submit your claim to BPAS and they will reimburse you from your HRA, usually as a direct deposit to your bank account.

How do I submit a claim?

There are three ways to submit a claim: online, by mail, and through the BPAS app. See page 45, under ‘Paying Bills’ for more information on how to submit a claim.

Want to skip filing a claim?

BPAS issues you a benefits card – the Benny – which acts just like a debit card. Simply swipe the card at the provider’s office to pay for your co-pay or prescription directly from your HRA. More and more providers are accepting Benny cards, especially pharmacies, and it can be a quick and convenient way to pay.

Is there a time limit for making a claim?

There is no time limit on making a claim. If you have a bill from several years ago that you paid yourself, you can still submit a claim and be reimbursed from your HRA.


Using a benefits card is convenient, but paying upfront can create a paperwork headache down the line if your provider does not submit the correct code for the service you received. For example, if your provider submits a code that is not approved by your plan, BPAS will not authorize the transaction. You would then be responsible for requesting documentation from your provider and submitting it to BPAS to support your claim. Failure to do this by a certain date can lead to your card being frozen and declined the next time you use it.

What is an HRA?

An HRA, or Health Reimbursement Arrangement, is a tax-free account funded by your employer that you can use to pay for out-of-pocket medical expenses. It is not a savings or insurance program, but rather a financial reimbursement plan that covers eligible medical, vision, and prescription costs up to your deductible.

There are different types of HRAs. The type you have is a Voluntary Employees’ Beneficiary Association or VEBA HRA.

How does my VEBA HRA account work?

Your VEBA HRA is funded by contributions from your employer. The amount, frequency, and type of contributions depend on your group plan. Contributions go into your individual VEBA account at BPAS. BPAS was hired by the Trust to administer your VEBA HRA account. You can find details about your VEBA HRA account by logging into your online account. Note: You cannot make a personal contribution to your HRA.

What are the benefits of a VEBA HRA?

A VEBA HRA is a unique kind of HRA that has two main advantages. The first is that unused funds in your VEBA account roll over from year to year, which gives you the option to invest a portion of this money in the stock market and save for retirement. The other benefit is that a VEBA HRA saves you money because you pay no tax on what your employer contributes, your account earnings, or the funds you withdraw for medical claims.

What if I’m new to the job?

If you are new to the job and your HRA has not accumulated enough to cover your out-of-pocket expenses, the Trust may be able to advance you the funds, as you will accrue the money eventually.


Some members prefer to pay for their own medical expenses and use their HRA to save for retirement instead. It is up to you. Your VEBA HRA is investable, tax-free, and rolls over from year to year, so you can choose to leave your HRA alone and grow over time.

Helpful Resources

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Prescription Drug Plan

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